Outsourced payroll validation for multinational groups
Every payslip checked.Every country. Before pay day.
Upload your inputs and the gross-to-net from any payroll provider. VeraVia checks every payslip against your rules and each country's, and shows your team only what doesn't match. No more checking employee by employee.
Independent of your providerEach country's rules, every cycleEvidence your auditor verifiesHosted in the EU
vera via · Latin, “the true way”
Why VeraVia
Your payroll is outsourced. Your payroll compliance isn't.
Most groups already pay a provider to calculate payroll, but getting it right is still their responsibility. Their payroll team spends much of every cycle on repetitive work: chasing inputs, checking payslips line by line, consolidating countries in spreadsheets and preparing evidence for the auditors. VeraVia does that repetitive work, so your team can focus on what needs their expertise: the exceptions, the provider and the employees.
Collect the inputs
Emails and spreadsheets from managers and HR, chased before every cut-off.
Centralised. Managers enter variable pay for their team, your HR system sends the rest, and the payroll specialist approves.
Check the payroll
Payslips compared by hand with lookups rebuilt every month.
Every payslip checked automatically against your rules and each country's. Your team reviews only the exceptions.
Consolidate the group
A workbook per country, converted and added up by hand.
One report for the whole group, in your reporting currency, every cycle.
Prepare the audit
Folders of workbooks and emails kept as proof.
A sealed monthly report with every check and how each difference was resolved, verifiable by the auditor without an account.
Manage the provider
A feeling that errors keep coming back.
Metrics every month: errors by type, by country and by who caused them, and cut-offs met on time.
Payroll provider
Completely provider-agnostic.
VeraVia doesn't calculate your payroll and doesn't replace your provider: it checks what any provider produces. Global outsourcers, local bureaus, your own payroll system, or a different one in each country. Each provider's gross-to-net is mapped once; change provider and your checks, history and metrics stay.
The result: better payroll quality, a lighter workload for your team every cycle and a lower cost of running payroll, with the numbers to hold your provider to its service levels.
Comparing options
The checks you may already have, and what they leave open.
Many groups already have some control over payroll: the provider's own checks, a global payroll platform that matches data between systems, or a review once a year. VeraVia works alongside them, with your team and your provider, and covers what they usually don't.
The provider checks its own work.
Independent by design
VeraVia never calculates your payroll, so every check comes from outside the team that produced it.
The data matches. But is it right?
Each country's rules, not just the numbers
Every payslip is checked against the country's rules: rates and ceilings, tax tables, extra payments and prorations by effective date. We keep those rules current.
A review once a year, errors every month.
Every cycle, before pay day
The same checks run on every payroll, monthly, weekly or biweekly, while there is still time to correct it.
Audit season means weeks of evidence.
Evidence ready for your auditor
A sealed report for each month, with every check and how each difference was resolved. Give your auditor their own read-only access to the months they audit, or let them confirm any report on our public page.
Changing provider means starting again.
Your checks stay when providers change
Each provider's gross-to-net is mapped once. Change provider, or use a different one in each country, and your checks, history and metrics stay.
Every country reports differently.
One view of the whole group
Payroll quality, errors and deadlines for every entity and provider in one dashboard, measured the same way everywhere.
One pay cycle
Your team reviews exceptions, not payslips.
The same five steps every month, weekly, biweekly or semimonthly too. We keep the rules and the mapping current; your team keeps control of the payroll.
Collect inputs
Variable pay from managers, fixed pay from your HR system, and the provider's GTN.
Check
Every payslip against your mapping and the country's rules, prorated by effective date.
Review exceptions
Only the differences, each with the employee, the check and the amount.
Document
Type of error, who caused it and status for each one. The month is closed.
Seal the report
A time-stamped PDF of the whole month that anyone can verify later.
Where every input comes from
Bonuses, overtime and allowances, entered directly in VeraVia for their own team, with the approval attached.
Salaries, contracts, working time, hires and leavers flow in automatically, with their effective dates.
Approves, rejects or modifies managers' inputs, and adds new ones one by one or by mass upload.
An entity of 2,400 employees
payslips compared by hand with spreadsheets, every month, in every country.
VLOOKUP columns rebuilt every month to match inputs, last month and the GTN, and the workbooks saved as proof for the auditors. No more manual VLOOKUPs and no more Excel evidence: every check and how it was documented stay in VeraVia, sealed in the monthly report.
to review with VeraVia, each with its cause already explained. How many depends on your payroll: a health check on one real month shows yours.
What a review looks like
IllustrativeVariable pay from managers
Bonuses and overtime come from the manager, not from email.
Managers add the variable inputs of their own team directly in VeraVia, seeing only names and internal IDs. Fixed pay keeps flowing from your HR system or ERP. Your payroll specialist decides what goes into the month.
Approve, reject or modify each manager input, with the reason. The manager sees the answer, and the check runs again.
Add inputs yourself, one by one or by mass upload from Excel or CSV. A last-minute bonus goes into the open month in seconds, with who, when, why and the previous value.
Everything on record: who sent each input, who approved it and the documents.
Country rules, maintained by us
country you pay in, set up for you.
We set up each country you pay in and keep its rules up to date every year, before they apply. A new country is configuration, not new software.
What each country set-up includes
Monthly, weekly, biweekly, semimonthly or custom pay calendars. 13th and 14th payments checked over their whole accrual period.
Ready for the auditor
Every month closes with a report anyone can verify.
Time-stamped, with a digital fingerprint of its data and a verification code.
Auditors verify it themselves on our public page, with no account: the report ID and code confirm it is genuine and that nothing changed after it was issued. No employee data is shown, and the PDF never leaves their computer.
Files and versions loaded, checks performed, every difference and how it was resolved, hires and changes, totals and net to pay.
Or give your auditor their own read-only access: the entity and months they audit, until an end date you choose, with two-step sign-in. They see only the closed months and download the sealed reports, and every download is recorded.
REPORT
Monthly payroll report
ACME_ES · October 2026 · version 2
Group reporting
The whole group in one currency.
Every entity is checked in its own currency. Finance gets the monthly report in local currency, in your reporting currency or in any other, with one exchange-rate rule per client and daily reference rates from the Banca d'Italia and the ECB.
All entities in one file with subtotals, or one sheet per entity.
Hours and days are never converted, and every figure says which rate was used.
Each employee's payroll history, exported in any currency at each month's rate.
All entities · October 2026 · in EUR
Rate: average of the pay period · Banca d'Italia
Illustrative example
Employee data
Changes arrive from your HR system, not from email.
New hires, terminations, contracts, working time and pay changes come in automatically with their effective dates. Your team reviews them, or lets them apply automatically. Below are some of the systems we connect: any HR system with an API or a scheduled export is in scope.
Read-only user and API key
Service user with view-only permissions
Custom integration with chosen attributes
OAuth application with minimal scopes
Integration system user and a report
API user with a read-only role
ADP, Oracle HCM, Sage, Rippling, Deel, Cezanne, Meta4, A3 Innuva, Sesame, Kenjo and in-house tools: we connect them through the VeraVia API or a scheduled file (CSV / SFTP). Tell us what you use and we include it in the implementation.
Security and data protection
Built for the most sensitive data you hold.
Your payroll data has its own protected space, is encrypted and is seen only by the people you authorise. Every change leaves a trace. We run an information security management system based on ISO/IEC 27001, with certification planned for the first quarter of 2027.
Two-step sign-in
Password and authenticator app for every user, with lockout after repeated failures.
Your own database
Each client is kept in a separate database. Users see only the entities assigned to them.
Encrypted
Personal data, HR documents and backups are encrypted with keys kept outside the server.
Verified backups
Daily backups, restored automatically as a test and copied off the server to two EU regions. Full recovery is rehearsed on a new server.
GDPR by design
Retention periods per client, personal data export and erasure, and a full audit log.
Read-only links
HR systems connect with dedicated read-only access that you can revoke at any time.
The right access for each person
Client administrator, payroll specialist and manager: each one sees and does only what their role needs.
Every change traceable
Manager inputs, approvals and last-minute changes are logged with who, when, why and the previous value.
Hosted in the EU
Microsoft Azure, Spain Central region, with keys in a separate vault and email sent from our own domain.
Monitored around the clock
Availability checked every few minutes; administrator activity and changes to keys, access or network raise an alert.
When you leave
Read-only access for 365 days to consult and export your reports and evidence. Then your data is deleted, backups included.
Your contract, in writing
A data processing agreement under the GDPR, with our sub-processors named and notice of any personal data breach within 48 hours.
Who is behind it
Built by a payroll leader, for payroll teams.
VeraVia comes from more than 15 years running multi-country payroll, and from seeing the same gap in every role: nobody checked the provider's results with one standard before pay day.
years in multi-country payroll
entities in 45+ countries in one payroll consolidation
payroll key controls designed and run
Start small
One entity. One past payroll. Your own results.
Kick-off. Your entities, providers, pay calendars and the reports you already receive.
Set-up. We map your wage types and configure the checks on top of the country pack.
Pilot. You upload a past payroll and see what VeraVia finds.
Every cycle. Upload, review the exceptions, close with a sealed report.